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    Project reporting

    Find out here how EXPLORE projects report on their progress and download relevant documents.


    It's important that the EXPLORE team knows how students and staff are getting on with their projects. Why? So that we can offer support if necessary, provide updates about the EXPLORE Initiative and document progress for our sponsors.

    What you need to do

    We don't want project teams to be weighed down with paperwork, so we've tried to make the reporting process as efficient as possible. Each EXPLORE project team needs to submit three mini updates during the course of their project and produce a short case story and poster when their activities are coming to an end.

    Each project has a dedicated webpage on this website. The contents of each project's three updates, case story and poster will be uploaded to their individual webpage. Project teams are also encouraged to include photos, videos and other materials on their webpage to help present their project in the most effective and engaging way possible.

    (1) Project updates x3

    We ask that you provide us with three short updates via email over the course of your project. Tell us what activities you've undertaken and generally how the project is progressing.
    Project update number 1 - To be completed and returned by 29 November 2013
    Project update number 2 - To be completed and returned by 31 January 2014
    Project update number 3 - To be completed and returned by 21 March 2014

    (2) Case story

    Project teams are asked to write a short case story when they are in the final stages of their project. The purpose of this is to provide a snapshot of each project in order to showcase individual projects to a broad audience.

    The case story document below has been designed to give you inspiration. It contains headings and questions that may be helpful, but is only intended as a guide. It is up to each group to structure their story as they see fit.

    Case story inspiration

    (3) Poster

    Each project group is asked to produce a poster about their work. The posters will be promoted around campus during 2013-2014. The aim of the posters is to tell the story of each project - in other words, to provide a snapshot of your project or a visual elevator pitch.


    Examples of EXPLORE posters:
    The Career and Industry Fair at NUI Galway Energy Night 2012
    Video Production for the Web Training


    Poster guidelines

    • Size: A1 format

    • Orientation: Portrait or landscape

    • IT Programme: Use whatever IT programme you are comfortable with and have access to...PowerPoint, Publisher, Photoshop, InDesign...

    • Required elements: All posters must contain:
      - The EXPLORE logo badge (which includes the NUI Galway logo and the Students' Union logo) - choose between the compact logo or the long logo
      - A clearly legible project title
      - The names of the student and staff project partners
      - Contact information (email address, website address, Facebook page...you decide)

    • Structure: It's up to you how you structure your poster.

    • Printing and laminating: Your poster should be printed in A1 format and matt laminated, and then dropped into the Students' Union reception in Áras na Mac Léinn. PrintThat have agreed to offer a reduced printing and laminating rate of €22 (usually €27) when you mention EXPLORE. Your poster should be paid for using your EXPLORE funding.

    Communication tips
    - Assume people looking at your poster know nothing about your project
    - Remember to get the balance right between text and graphics


    Contact Us

    Students' Union,
    Áras na Mac Léinn,
    NUI Galway,
    Galway, Ireland.

    +353 (0)91 524810
    studentsunion@nuigalway.ie
    Mon - Fri, 10:00am to 5.00pm

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